Answering service for realtors and real estate agents

Real estate agencies are often booked, from showing different properties to clients to drawing up real estate contracts. They can’t be expected to answer every call that comes in, but providing quality customer support through a reliable real estate answering service has been shown to improve businesses in a variety of ways. Here are a few of the benefits real estate agents and realtors have experienced with us:

• Expanded availability‍

With a phone answering service that’s available 24 hours a day, 7 days a week, your clients will always have a real person to talk to, whether your agency is busy, closed, or on holiday. Your clients’ questions always receive a thoughtful response.

• Increased lead captured  

Missed calls means missed opportunities. Don’t miss out on leads just because you’re not always able to pick up the phone. Answering services provide nighttime, weekend, and after-hours availability so your agency will never miss another call. 

• Increased work productivity 

Through outsourcing call handling to an answering service, you’ll be able to spend time where you need it most and focus on more important work to build your business.

• Enhanced client satisfaction and business reputation

At Zipcom.ai, we know great customer service and how to deliver it for a range of business types and industries. Our virtual receptionists are trained in customer service and hospitality, so let us put best practices to work for you and deliver an exceptional and professional response that represents your real estate agency well every time. 

• Save money and time

No need to allocate limited time and money towards hiring an in-house receptionist when you can get all of the services you need and then some with an answering service for a fraction of the price. On average, customers who use Zipcom.ai save upwards of $30,000/year. 

• Stay up-to-date with leads and clients

Phone answering services can provide your real estate business with detailed call summaries after each call and even provide your clients with chat and text messaging so you can stay in contact with your most valued clients.

A live real estate answering service can provide your business with much needed relief, whether your team is on a budget, overwhelmed by overflow calls, or simply looking to enrich your company’s customer service. With Zipcom.ai’s answering service, your real estate business can receive even more benefits to help your company accomplish its goals, whatever they may be.

Zipcom.ai’s answering service can provide real estate agencies with…

24/7 availability

After-hours & overflow answering

Bilingual answering

Outbound call-backs

Spam blocking

Appointment scheduling

Sales development

Payment collection

CRM Integration

Lead development

And much more…‍

With nearly limitless features, Zipcom.ai’s answering service is guaranteed to grow your company’s productivity, revenue, and outreach. Zipcom.ai has offered quality service to the real estate industry for years and our clients trust Zipcom.ai to provide their business with premium support. Whether your real estate firm specialized in residential or commercial real estate, we can help you grow. Read our 5-star reviews to learn why business owners prefer Zipcom.ai.

When a call comes in, our intelligent call routing sends your calls to the appropriate Zipcom.ai receptionist. No robots here, but rather a real person who knows you and your clients – assisted by our Al-backed agent software – picks up the phone.
You can personalize your greeting and how we interact with your callers. Some clients want a casual tone, some want a professional greeting with their company name. It’s entirely up to you! You can choose your own tagline and welcome message. We make sure to clarify the pronunciation of your company, name, or brand with you, as well.
Our system knows existing clients and keeps track of a caller’s history (a profile that grows with each call), so your clients don’t have to repeat basic contact information that should already be known. That’s typically a dead giveaway that a business is outsourcing call answering to a low-cost, no-frills answering service. You wouldn’t do that, would you? You only use the best service. That’s why you’re on the Zipcom.ai website.
Your Zipcom.ai receptionists engage in authentic conversation as long as your clients want to chat. No script and no time limit. We empower our agents to go beyond a standard template, to think and take charge of a call, so we sound just like we’re an in-house member of your team. That creates a powerful customer experience that will leave your customers raving. By charging per call- not per minute – real connections happen, and customers remain happy.

Running a real estate agency can get hectic, from managing projects and tasks to overseeing company development and growth. Agencies like these constantly face issues that impact their ability to succeed. The most common scenarios that real estate agencies use virtual receptionist services for are:

• I can’t afford to hire staff, but still need “front desk” support

“Front desk” support is an invaluable way to provide real estate agencies with regular administrative assistance that can help operations run a lot more smoothly. When realtor agencies have a limited budget, however, they may not be able to afford pricey in-house receptionists, especially when they already have to pay for office rent and supplies, marketing, and advertising. 

• I need time to focus without constant interruptions from calls

Calls come in whether your real estate agency is available to answer them or not. When realtors have to answer phone calls in addition to their regular duties, they may struggle with falling behind on more important tasks and losing focus. On average, it takes about 23 minutes to get back to a task after being interrupted by a phone call.

• My business is growing and my team can’t handle it all 

Businesses grow and it can be difficult to keep up. With calls that need to be answered, appointments that need to be scheduled, and invoices that need to be sent, it’s easy for teams to feel overwhelmed.

• I can’t offer around-the-clock availability to answer calls 

When the work day ends, relators want to go home and enjoy their free time away from clients, but calls don’t stop coming in and leads can often be missed, as over 27% of leads call out of normal business hours . Real estate agencies may not be able to provide after-hours availability, but still want to offer accessible customer service.

If your real estate agency is experiencing one or any of these scenarios, an answering service can help by allowing you to outsource these tasks directly to a professional agent. A realtor answering service will take on some of the more time-consuming and frustrating responsibilities, addressing and alleviating the tedious issues your business faces. Zipcom.ai’s virtual receptionists can accomplish the same, whether your real estate company is looking for extra help handling phone calls, blocking spam, or qualifying leads. By eliminating the need to allocate time to screening calls and answering clients’ questions, your business can get back to focusing on more important work without neglecting your client relationships.

• Real estate companies, like any business, often find themselves in compromising situations that require outsourced assistance to resolve. Some of the most common problems are:

  • I’m overwhelmed by incoming calls and messaging from clients

  With a limited staff and an endless list of assignments, real estate agencies frequently struggle to answer phones and respond to messages from clients in addition to their regular duties. Running a business and providing quality customer service at the same time can prove to be challenging and lead to poor performance in both.

  • I’m wasting my entire day on administrative tasks and can’t get productive, real work done

  With the price of in-house receptionists being as high as it is, realtor agencies are often left to delegate daily tasks themselves. Despite spending a large portion of their day performing administrative duties, real estate teams often struggle to balance their important projects with their regular office tasks. 

  • I’m missing calls from prospective home buyers and sellers

  Responding to each call can feel impossible for real estate agencies when they have higher priority assignments to address. Realtors can easily fall behind on responding to new inquiries so potential leads can be frequently missed.

  • I can’t respond fast enough to leads to beat my competition to new clients

  With the crowded marketplace for real estate agencies being what it is, it can be a major challenge for real estate agents to distinguish themselves and stand out amongst their competitors. Providing quality customer service through quick and thoughtful responses can place businesses well above the rest, but many businesses often lack the time to do so. 

  • I’m struggling to find and keep new clients

  One of the most crucial, yet challenging aspects of growing a successful agency is finding and converting new clients. With an abundance of time and effort being spent towards existing clients, realtors may not have the time to seek out and nurture new clients. Real estate agents who spread their workload too thin may not be able to deliver quality customer service. Slow response times may frustrate customers and damage client loyalty and retention, as well.

  • I can’t keep track of my clients’ data

  Maintaining detailed phone records and call summaries can be overwhelming for real estate businesses who disperse client data across a multitude of software platforms. Knowing how, when, and why clients call is significant for any business hoping to successfully navigate client relationships, but unfortunately, is not always easy to accomplish.

  If your real estate agency is facing any of these challenges, a virtual receptionist service may be useful. One of the many great things about Zipcom.ai is that our services fit your business needs, not the other way around. Our virtual receptionists can allocate time where you need it most and address the specific issues your business face, whether you need help qualifying and intaking new clients or sending invoices and collecting payments. Sign up risk-free with our 14-day money-back guarantee and see how Zipcom.ai’s virtual receptionists can alleviate the problems your real estate agency faces.

Determining which services are important to your real estate agency is a good place to start. To figure out which services would be best for your business, ask yourself what problems or opportunities you face that a virtual receptionist service can address:

• Does your business need additional support generating new clients? 
• Does your business fall behind in answering website and text messages? 
• Does your business struggle to keep up with administrative tasks, like payment collection? 

Whatever it may be, Zipcom.ai’s virtual receptionists can adjust their service to better suit your business needs. 

After that, think about what services would best fit your company’s activity level: 

• Does your business receive hundreds of calls a day or just a few?
• Do you receive more online messages than calls?
• Would your business benefit from 24/7 phone answering or would you prefer a particular time frame, such as 9-to-5, for answering calls? 

Whether you get twenty calls a month or 2,000, Zipcom.ai can customize your virtual receptionist service to fit your business activity so you only pay for what you need.

All you have to do next is sign up. Getting started with Zipcom.ai’s virtual receptionist service is simple and fast. No annual contracts, no setup fees, and no need to supply scripts. 

Follow three simple steps:

1. Customize your instructions – Just answer a few, quick questions about your firm and the preferences you have and we’ll get you started. We’ll use your answers to customize the way our virtual receptionists answer your calls and your clients’ questions. 
2. Send your calls to us – We work with every phone system and can set up customized rules for when we answer your calls. Or we can answer every call, 24/7!
3. Try risk-free with our 14-day money-back guarantee – Fully experience our call answering, scheduling, payments, and other phone services completely risk free for 14 days. If we’re not the right fit for you, get your money back up to $1000 within the first 14 days.

Whether your business is looking for a full-time virtual receptionist or an overflow or occasional phone answering service, Zipcom.ai can offer customized assistance to your team with quality customer service, lead screening, and sales development. When you sign up with Zipcom.ai, you won’t just be gaining a virtual receptionist service, you’ll be gaining a professional, reliable, and friendly team who are guaranteed to transform your business by capturing leads and delighting current clients. 

‍Learn how to get started with Zipcom.ai’s virtual receptionist service.